Job Overview

Apply on employer's website Gazprom Marketing & Trading (GM&T) is a subsidiary of the Gazprom group - the world's largest gas producer and one of the world's largest energy companies. Headquartered in London, GM&T operates to provide Gazprom group with a global marketing reach, round the clock operational coverage and excellent customer service. Established in 1999, GM&T has grown from a single office in London into a truly global organisation, with around 1000 employees worldwide. With offices in Europe, Asia and the USA, GM&T trades energy commodities including gas, power, oil, LPG, helium, emissions, LNG and FX and also operates a retail business, trading as Gazprom Energy. Our culture is defined by our people. Through living our values every day we continue to create a culture that enables us all to succeed. We work as one team with our customers, our parent company and each other in order to understand each other's needs. With an unstoppable passion for excellence, growth and learning, we're committed to creating an environment that fosters the development of knowledge, skills and experience, so that our people can thrive and prosper in their careers with us. We believe that we have the best team in the industry which makes us a trusted partner across international capital and energy markets. Our diverse employee base, with a wealth of expertise, knowledge and experience makes GM&T a truly exciting place to work. We encourage new ideas and initiatives as innovative thinking is central to how we do business. Most importantly, we are a growing and developing business where inspired individuals can make a difference and help shape our future. Role objectives This position is responsible for supporting a General Manager in ensuring the smooth functioning of their Departments. This role is also part of a larger matrix Secretariat team within GM&T and has a dotted line into Head of Secretariat for alignment and coordination purposes. Duties & Responsibilities The main responsibilities of the role comprise: Management of the diary of the General Manager, ensuring control of meeting times, efficient and timely organisation of calendars, keeping the Director aware of calendar changes and preparing documents etc. in advance of meetingsExtensive business correspondence in both English and Russian languagesProcessing invoices in SAP, acting as first signatory on the approval process and ensuring prompt payment;Assistance in the preparation of various reports (daily deposits report, monthly department report etc);Event organisation including Departmental Away Days and coordination of attendance at other corporate events for the General ManagerManaging the content of the Departmental Intranet sites by the upload of documents, description of Departmental activities and news updates;Production of presentations in various formats for internal and external meetings;Ad-hoc translations (English to Russian and Russian to English) and work together with translation company;Management of subscriptions and memberships;Compiling expense claims for the General Manager, for cash expenses, fuel claims and corporate credit card claims;General administrative duties including filing, ordering of stationary and maintenance of electronic folders on the company network;Travel arrangements (flights, hotels, transfers, visas etc) for General Managers;Co-ordination of ad-hoc projects. Skills & Competencies Excellent written and spoken English and Russian including grammatical proficiency is must.Knowledge of Russian formal business correspondence standards is essentialGood numeric and analytical ability including spreadsheet skills;Thorough organisational, planning and administrative skills;Able to cope with multiple priorities and changing environment;Excellent interpersonal skills, including the ability to deal effectively and politely with all members of the organisation;Innovative forward thinking; ability to analyse current work practices and suggest and rapidly implement improvements and solutions;Solid understanding of MS Office (Outlook, Word, Excel, PowerPoint);Concern for accuracy and ability to meet tight deadlines; Experience Previous experience in secretarial/PA positions is essential;Experience of working in an international organisation / corporate environment;Experience of working within an energy or trading environment an advantage. Education Strong academic track record, preferably a university degree;Bachelor degree or secretarial qualifications preferred but not essential (or equivalent experience).

Key Requirements

Administrative Duties Diary Management Russian Visas PA