Job Overview

Apply now Our client is the wealth management arm of an award-winning investment bank based in central London. They offer excellent pay, benefits and career progression. Our Role We are currently seeking an Office Support Associate to be based in our London office. The purpose of this role is to assist in the day to day running of the office and provide administrative support, to ensure high standards for our staff and clients at all times. This is a pivotal role and an exciting opportunity to join a dynamic and highly professional support team. This role would suit an ambitious and driven candidate looking to embark on a career within professional services. This role will report into the EA to the CEO. Main Responsibilities Administrative support including diary coordination, research, document preparationBook/arrange logistics (including liaise with caterers, suppliers and internal departments) for large meetings and conferencesManage the technology in meeting roomsLiaise with IT to ensure equipment is up to date and ready for conferences/meetingsAssisting the Facilities manager with lease/insurance/subcontract reviews and procurement processesLiaise with suppliers for repairs/orders/maintenanceReceive deliveries and distribute as appropriateManage the booking of couriersLiaise with the EAs and departmentsMeet and greet / act as the first point of contact for clients/visitorsAnswer, screen and divert incoming callsEstablish and maintain strong relationships across the companyManage the front of house meeting room area ensuring rooms are kept to the highest possible standardProactively identify and suggest repairs/upgrades/renewals in all meeting roomsOther administrative duties as required Holiday and sickness cover to the Facilities Manager as follows; Run the day-to-day facilities function in the London officeLiaise with the building manager in respect of any office environment issuesFire Warden and First Aider (after appropriate training as required)Maintain subcontracts such as security, general maintenance, cleaning and car parkingManage the ordering and maintenance of office supplies Person Specification You will have the ability to build working relationships easily in an ambitious and fast paced environment. The role requires accuracy and integrity, as well as the ability to work well individually and within a team environment. Experience: Proven experience within an office admin / reception role ideally within the Financial Services sectorAbility to demonstrate confidence to liaise with staff and external parties at all levels Interpersonal Skills: Strong written and verbal communication skillsOrganisational skillsExceptional telephone mannerWillingness to work hard, both individually and as part of a teamSelf-confidence and self-motivationThe ability to function well under pressureAbility to maintain confidentialityGood problem-solving and decision-making abilitiesAttention to detail and accuracyTime management Salary & Benefits Competitive market ratesGroup personal pension scheme, private medical insurance, life insurance, income protection insurance, preferential staff rates, 25 days holiday, season ticket loan, long term profit sharing scheme.

Key Requirements

secretary pa receptionist meeting rooms telephone ea office assistant temp