Job Overview

Apply now Office Manager (Full Time) Hammersmith £20,000 to £22500 Hours 9am to 5pm With a degree of flexibility - Full Job spec on request This is a very well respected client of mine and they are seeking a very professional member of staff who is educated to a good standard and with 2 year's experience in an office administration and management , IT support, sales and marketing support, HR support and some accounting support. The person needs to be on board by the 26th March PERSON PROFILE This team member will be experienced, but also have a willingness to learn, be patient and confident with a clear focus on customer service. They must have an approachable, calm manner and be able to improvise under new situations. They will be reliable, organised and determined. They will be an empathic communicator and be able to see things from the other person's point of view. This person will need to be super-efficient and be able to prioritise their own work whilst dealing with interruptions from other team members in the office. A good level of IT knowledge is required to interface with our overseas based IT team and UK based IT support company as well as directly dealing with as many aspects of IT support as possible. First aid certification an advantage. Before applying please ensure you meet the required specification Educated to A level or, preferably, Degree levelMust be adept in use of MS Office particularly Excel, Word, Outlook and PowerPointGood understanding of basic computer issues and problem solving (although not necessarily in a previous IT role)Some experience of working with accounts & finance teamsGood oral and written communication skillsGood organisational, planning and presentation skillsAbility to plan and schedule own work, in the attainment of the organisation's goals and missionConsummate relationship builder with the ability to establish relationshipsAble to work as part of a team as well as independentlyMethodical and organizedBe able to juggle tasks and prioritiseFocused and be able to show initiative to get the task done. KEY RESPONSIBILITIES Office Management Printing documents, contracts, etc. Arranging couriers to worldwide destinations with tight deadlinesFirst point of contact & ambassador for the UKFinding venues for large conferencesReception support; answering phones/taking messages etc., especially in times of absenceAll administration duties - scanning, faxing, email, binding, shredding, photocopying, recycling. Answering all calls for the office and all supplier liaison (re-ordering office groceries and stationary supplies)Book taxi and catering firmsManage contracts for office vendors and service vendors (i.e. couriers, stationers etc.)Oversee and maintain all tenant office areas.Manage all office facilitiesResponsible for the office security including maintenance of the alarm systemAssist management in space planningCo-ordinate planning of company meetings, events and partiesEnsure the company's archiving needs are managed effectivelyManage/liaise with the cleanersDistributing postWater plantsOversee health and safety, including fire risk assessment HR Support First point of contact for all HR-related queries Administer HR-related documentation, such as contracts of employmentEnsure the relevant HR database is up to date, accurate and complies with legislationAssist in the recruitment processLiaise with recruitment agenciesSet up interviews and issue relevant correspondenceProviding advice and assistance on policies & proceduresRelocation support for those who transferred from other offices to work in UK Visa and immigration support (with advice and help from external law firm & CFO): Oversee all aspects of the Visa and Immigration Service, ensuring that the process runs smoothly Oversee the completion of all relevant visa and immigration documents and ensure that they are received within the time limit set by the governmentEnsure that all of the information provided by employee is accurate and correct, preparing and checking all legal documentsSupport employees to obtain Visas and other documentation requiredRemaining up to date with any changes to legislationImmigration advice for those employees who transferred from outside of UK Finance Team Support Supporting services of Finance Team, based overseas Processing Supplier invoices, & receipts: - Processing Sales invoices: - Processing Employee Expenses: Sales and Marketing Support Supporting UK-based global sales and marketing effort Corporate brochures, white paper printing and inventory managementConference participation, organising and support IT Support Liaise with overseas based Global IT team and/or local UK based IT Support Company regarding internal IT support/needs as and when required Updating yearly inventory of our IT equipment and sharing it with IT overseasMaking sure all email distribution Lists are up to date and if not reporting it to IT overseasSet up new starters: - purchasing new laptop/desktop - liaising with our UK IT Support to get the new user's laptop set up and ready for the first day of joining - requesting from IT overseas setting up new email address and sharing credentials with UK IT Support as well as new starter - ordering new mobile telephone Monitoring to ensure all IT queries raised by UK office staff are resolved within 48h by our UK IT support supplier and that any urgent queries are dealt with within 2 hoursMonitoring and maintaining the computer systems and networks within the organisation in a quasi-technical support role. If there are any issues or changes Event Support for Senior Management Event co-ordination and management (UK and Worldwide) Booking everyday travel, restaurants and meetingsBooking extensive travel and accommodation arrangements (UK and Worldwide) including international visa's For this immediate opportunity please forward an

Key Requirements

Finance HR Office Management Office Support Sales & Marketing Leadership