Job Overview

Apply now I am recruiting for an Insurance Firm based within the square mile who are looking for a strong administrator to support their HR and Learning and Development team. You will ensure this team is supported with a range of HR activities and processes and to contribute to project work as appropriate. You do not need to come form a HR background but may be interested to explore this avenue, a solid administration background is needed. A highly motivated with a can do approach is required, you will be a team player who has the ability to deal with peers at all levels. Excellent written and communications skills are a must! Main Responsibilities: To be responsible for the administration of HR processes and the HR Information System (HRIS).To be the first point of contact for employees, line managers and suppliers; answering queries and offering solutions where able. Appropriate referral of issues and queries to the relevant HR colleague.To coordinate recruitment campaigns including placing job adverts, arranging interviews and notifying unsuccessful candidates. To manage on-boarding administration such as, preparation and despatch of employment contracts, organising resources for new joiners such as IT access and managing the probation process.To undertake all reference administration for new joiners and existing employees.Ensure an up-to date and complete bank of documents to support the HR function is maintained e.g. job descriptions and job specifications.To provide administrative support for all L&D activities such as booking rooms, meeting and greeting at training events, managing professional course bookings, Apprenticeship Programme, new starter training such as induction and compliance training.Administration of work experience, and intern programmes.Manage the administration of some general benefits such as gym membership and Medical Health Screening programmes.Provide administration support to Group HR Director including diary management, coordinating committee and other meetings, booking travel and expenses.Managing all department invoices using internal finance system.Ensuring effective administration of the HR areas of EQMS (the Company's policies and procedures database), HR shared drive and HR and L&D team mail inboxes.Production of departmental and employee correspondence e.g. offers of employment, leaver letters, changes to employment and salary review letters.To be responsible for keeping the HR intranet page up to date and engaging for employees.Being the note taker at formal HR meetings and relevant committee meetings if required.Maintenance of stationery supplies and archiving arrangements.Involvement in projects and other tasks as appropriate. Person Specification At least two years' experience of working within an administration role with an ability to organise and prioritise own workload.Working with a HRIS or CRM type database and good working knowledge of MS Office - in particular Outlook,Word, Excel and PowerpointPrevious experience of working in an HR department would be an advantage Due to the volume of advertising response, Next Consultants are only able to respond to shortlisted candidates. If you do not hear from us within 72 hours of submitting your application, we appreciate your interest but regret to inform you that your application has not been shortlisted.

Key Requirements

Bookings Diary Management Screening Supplies Project Work