Job Overview
Apply now A Herfordshire based synagogue is looking for a Facilities and Finance Executive to join the team . The post holder deal with all members in a professional and courteous manner. They should seek to accommodate all their requests, whenever practical, to ensure that customer satisfaction is maximised. Responsibilities To support the Marketing Communications and Events Manager in relation to managing all aspects of the BES facilities. This will involve both strategic planning and day-to-day operations, particularly in relation to buildings and premises, and not limited to: room bookings, equipment hire, scheduling of support staff duties (caretakers and external security personal), logistics support and maintenance, update and adoption of all relevant safety protocols.To support and guide the Synagogue Financial Representative (FR) in the management of synagogue financesReview of monthly management accounts for the FR and draft notes of issues and proposed actions to correct anomalies.Ensure that financial information generated from the Synagogue is properly reflected in accounts generated from the CentrePromote and maintain high standards of financial recording, monitoring and control. PERSON SPECIFICATION The person to be appointed to this post should able to demonstrate the following: Essential: Facilities Appropriate experience of providing a facilities or maintenance service in a similar environmentExperience of working with contractors and suppliers and monitoring of service standardsUnderstand of compliance requirementsProven experience of delivering excellent customer care and serviceExperience of complaints handling and follow up procedures Finance Part-qualified accountant/bookkeeper, with experience working within a generalist accounts roleA strong grasp of, and knowledge of accounting issues and procedures and be conversant with financial controlsSubstantial experience in a similar environmentExcellent mathematical skillsAttention to detail Skills and Competences A proven delivery of an excellent consistently high quality customer focused service.Sound communication skills, both written and oralGood interpersonal and relationship-building skillsStrong computing skills and substantial experience of using Microsoft Word, Excel, Outlook, and intranet based systems and databasesTo work unsupervised, manage own workload and deliver results under pressure to tight deadlines and objectivesThe ability to carry out duties to a high level of accuracy, ensuring attention to detailOrganisational skills that demonstrates planning, problem-solving, critical thinking skillsResearch skills, with the ability to draw information from various sources, including peopleMulti-task, manage and prioritise a wide range of administrative tasks and duties, both complex and routineWork in a professional manner at all times and develop effective working relationships with colleagues and external customersWork as an effective and pro-active member of the Synagogue teamDemonstrable leadership skills/experienceDemonstrable skills in time management and planningA practical, flexible and innovative approach to work Desirable Educated to degree level, but the working in the may prove advantageous: building management, business studies, construction, facilities management, propertyKnowledge of Jewish Customs and practices Hours: 35 hours per week: Monday to Thursday, 9.00 am - 5.00 pm, Friday 9.00 am to 12.30 pm and every 3rd Sunday. Flexibility will be required to facilitate community events and meetings