Job Overview

Apply now Private Equity FirmExecutive Assistant to 5 Investment Professionals£35,000-38,000 per annum + excellent benefits West EndPermanent Responsibilities include:The responsibilities of an Executive Assistant are:• Travel Arrangements: o Coordinate travel to companies, portfolio companies, tradeshows and conventions, as well as coordinate broker visitso Understand travel preferences o Provide itineraries and organize travel packetso Enter all travel information in Outlook calendarso Assist with airline check in and include boarding passes in travel packet or send boarding passes via email o Coordinate coverage for those you support if you are out and let your group/travel agent know who will be covering • Manage Outlook/Calendars/Meetings: o Maintain contactso Schedule meetingso Update calendars o Enter time-off in the Human Resources databaseo Coordinate equipment, technology support, meals and other logistics as needed• Expense Management: o Create American Express & Cash expense reports in Concur System on a monthly basiso Collect and organize receiptso Help to monitor and control travel costs and expenses when possible• Phones/Visitors: o Answer phones for those you support and others in your areao Screen and announce calls before transferring to appropriate persono Welcome guests by greeting them in a professional manner and escorting them to the appropriate conference room • Document Management and Production:o Copying, e-mailing, faxing, filing, mailing, overnight/shipping as requiredo Print and collate IC decks and banker books and other documents as needed, including across officeso Prepare and edit correspondence, communications, presentations and other documentso Sort incoming mail for those you supporto Handle confidential information with the utmost professionalism o Maintain and organize paper and electronic files o Prepare PowerPoint presentations o Format and/or prepare Excel spreadsheets • Order and manage publication subscriptions • Off-hours assistance as needed• Ad hoc projects Competencies Required for the Role:• Communicate clearly, efficiently and effectively• Demonstrate the knowledge and skills needed to accomplish your job responsibilities• Demonstrate commitment to team camaraderie and engagement• Work co-operatively with others to deliver business results• Demonstrate a high degree of initiative, commitment and drive• Appropriately prioritize and deliver the highest quality work product• Has strong attention to detail and strong organizational skills• Identify and assess problems/issues and use sound judgment to develop solutions• Take ownership and use creativity to accomplish assigned tasks • Take a proactive approach to all responsibilities and look for ways to provide leverage to those you support• Operate efficiently in order to successfully achieve individual and group results • Can be entrusted with confidential information and demonstrate the highest degree of discretion and integrity at all times.• Share your knowledge with the team and other colleagues and be open to hearing ideas and suggestions of others Please send your CV for immediate consideration.

Key Requirements

Organizational Private Equity Travel Arrangements Concur Expense Management